Cold Weather Tailgate Safety Meeting – Hydrovac Operations

Date: [Insert Date]
Location: [Insert Location]
Supervisor: [Insert Name]
Attendees: [List Names]

Topic: Working Safely in Cold Weather Conditions

1. Cold Weather Hazards

• Frostbite & Hypothermia: Prolonged exposure can lead to severe health issues.
• Slips, Trips, and Falls: Ice, snow, and frozen mud increase the risk of accidents.
• Equipment Failures: Cold temperatures can cause hydraulic systems, hoses, and pumps to become brittle or slow.
• Reduced Visibility: Fogged-up safety glasses, snow, and early darkness can limit sight.

2. Personal Protective Equipment (PPE)

• Insulated and waterproof gloves to protect hands from frostbite.
• Layered clothing with a moisture-wicking base layer and windproof outer shell.
• Insulated, waterproof boots with good traction to prevent slips.
• Face coverings or balaclavas to protect exposed skin.
• Safety glasses and anti-fog coatings to maintain visibility.

3. Equipment and Vehicle Checks

• Pre-trip inspection: Ensure fluids (hydraulic, antifreeze, diesel) are at proper levels.
• Keep fuel tanks at least half full to prevent fuel line freeze.
• Check tires for proper inflation and wear—cold weather reduces tire pressure.
• Inspect hoses, nozzles, and seals for cracks caused by freezing temperatures.
• Keep de-icer and windshield washer fluid stocked in all vehicles.

4. Safe Work Practices

• Warm-Up Procedures: Allow vehicles and equipment to warm up before use.
• Hydrovac Operation: Keep the water tank heated and monitor for freezing in hoses and nozzles.
• Worksite Safety: Apply sand or salt to icy areas, and use barricades to mark hazardous spots.
• Breaks & Warm-Up: Take regular breaks in a heated space to prevent cold stress.
• Buddy System: Always have someone nearby to monitor for signs of frostbite or hypothermia.

5. Emergency Preparedness

• Ensure all trucks are stocked with extra gloves, blankets, and emergency supplies.
• Know the symptoms of cold-related illnesses and first aid responses.
• Have a communication plan in case of an emergency (radio, cell phone, or GPS).

6. Open Discussion & Questions

• Any site-specific cold weather challenges?
• Does anyone have concerns or additional safety tips?

Supervisor Signature: ______________________
Employee Signatures: ______________________